Feb 18, 2010
State CIF Federated Council Meeting Report - 2010.02.04-05
Highlights of the Federated Council Meeting held February 5-6, 2010 in Oakland
I. OPENING BUSINESS
D. Adopt Agenda
It was moved, seconded, and passed to adopt the agenda with the following changes: Move item V.A.1 Bylaw 502: Outside Teams Revision to V.B.14; Move item V.B.14 to V.B.15. The Bylaw 502 revision becomes a first-read item. PASSED
E. Public Comments
2. Allied Organizations
Darlene Miller reminded the Council of the dates for the CSADA Conference and invited members to attend.
III. CONSENT CALENDAR
Under this item, the Council, in one motion, will recommend matters determined to be routine by the Executive Committee for approval by the Council. Any Federated Council Representative may ask for an item to be considered separately.
A. Approval of Minutes of the last meeting of the Federated Council held in November 2009.
PASSED
IV. REPORTS
A. Federated Council President Mike Henson made mention of the following items:
1. Mike wished to recognize those people who have been responsible for seeding the several championship events that the CIF has held this year. The opponents have been well-matched and the contests have been exciting for all concerned.
2. It was also noted that Robert Kanaby, retiring NFHS Executive Director, would be speaking at dinner and it would be well-worth members time to attend.
B. Executive Director Marie Ishida made mention of the following items:
1. Updated Approved Foreign Exchange Programs: Currently four foreign exchange programs are on probation and students placed by them are only eligible for sub-varsity placement; A fifth program is being investigated and will most likely join the probationary group.
2. Updated Multi School Applications
3. Legal Counsel Expenses 2009-10 & 2002-2010
V. MANAGEMENT SERVICES
A. Action Items Presented For Approval By The Council.
NOTE: All State action and non-action items can be read in their entirety by going to their web site at www.cifstate.org and clicking on Governance. You will find agenda items listed under a drop-down menu.
1. Bylaw 502: Outside Teams Revision R. Spears
The Sac Joaquin Section is proposing a revision of this bylaw that would allow schools to combine teams and still have the ability to be placed in a league. MOVED to V.B.14 non-action
B. Items Presented For a First Reading and Discussion
1. Projected Budget, 2010-11 H. Daims
A projected budget for 2010-11 was presented to the Federated Council for a first reading. Income for this coming year is projected at $4,569,100 and expenses estimated at $4,392,767.
2. CIF President-Elect Nominations H. Daims
The CIF Nominating Committee met by conference call and has nominated the candidates listed to serve as the next president-elect of the CIF. Serving on the Nominating Committee were: Heather Daims, LA (Chair); Cindy Cunningham, CDE; Mike Lewis, SD; Ray Odom, N; Dennis Regalado, NC. There were no nominations from the floor.
President-Elect, Two-Year Term (2010-2012)
Sister Cheryl Milner, Principal, Bellarmine-Jefferson High School, Southern Section
Rick Spears, Principal, Colfax High School, Sac Joaquin Section
3. CIF Executive Committee Nominations H. Daims
The CIF Nominating Committee met by conference call and has nominated the candidates listed for a one-year term, 2010-2011, to serve on the CIF Executive Committee. There were no nominations from the floor.
Executive Committee, One-Year Term (2010-2011)
Sheilagh Andujar, Principal, Oakland Technical High School, Oakland Section
Jeff Cardoza, Athletic Director, Washington Union High School, Central Section
Richard Graey, Superintendent, Mattole Unified School District, North Coast Section
Nancy Lambert, Assistant Principal, Galileo High School, San Francisco Section
Michael Lewis, Asst Superintendent, Grossmont Union High School District, San Diego Section
Keith Matthews, Principal, St. Francis Central Coast High School, Central Coast Section
Sister Cheryl Milner, Principal, Bellarmine-Jefferson High School, Southern Section
Richard Morris, School Board Member, Porterville Unified School District, CSBA
James Perry, Assistant Principal/Athletic Director, Corona High School, CAHPERD
Ralf Swenson, Superintendent, Nevada Joint Union High School District, Sac Joaquin Section
4. Bylaw 313 (new): Concussion Protocol Proposal C. Cunningham
This proposed protocol would require a student suspected of sustaining a concussion or head injury be removed from the contest and can only return to play if a written clearance is given by a licensed health care provider. Dr. Cindy Chang, Head Team Physician UC Berkeley Intercollegiate Athletics, spoke passionately about the need for this kind of rule. She noted that Washington and Oregon have both passed this same proposal and it is now placed into their education code. This issue was a front-page item in last weeks Time Magazine edition. A video presentation supported the need for immediate implementation.
5. Championship, New Events Committee R. Odom
The Committee met and has forwarded a recommendation to add a State Girls Wrestling Invitational. A proposed budget was also included. It suggested ticket sales of $7,000 and expenses of $4,100. The event would be classified as an invitational, not a championship, because there are not enough schools participating throughout the state to satisfy the 60% rule.
6. Bylaw 206: Residential Eligibility Proposed Revision R. Spears
This proposed revision clarifies that even with a valid change in residence, in order for a student to become eligible there can be no evidence that the move was athletically motivated. This revision also removes immediate eligibility for those transferring to a boarding school.
7. Bylaw 207: Transfer Eligibility Proposed Revision R. Spears
This proposal clarifies that even with a change in residence by the parent(s)/guardian(s)/caregiver a student would only be eligible if there is no evidence of a disciplinary situation at the former school or the use of undue influence by anyone associated with either school.
8. Bylaw 209: Foreign Student Eligibility Proposed Revision Sister Milner
This is a major change to this bylaw. Students attending a CIF member school in an approved program would have limited (sub varsity) eligibility only. It has become evident in the last few years that foreign students are not being randomly placed in approved exchange programs. Appeals would be allowed under Bylaw 1100 for these students and for domestic students returning to their former CIF member schools.
9. Bylaw 1203: Student Participation (move to 500) Proposed Revision Sister Milner
This bylaw revision clarifies that during the summer period CIF bylaws pertaining to transfer eligibility, undue influence, pre-enrollment contact, and athletically motivated transfers apply.
10. Bylaw 600.C: Soccer D. Regalado
The North Coast Board of Managers has forwarded this proposed revision of Bylaw 600.C for consideration by the Federated Council. This change removes the exception for soccer from the bylaw. If passed, it simply states that students may not play on an outside team during their sections season of sport.
11. Wrestling Weigh-In Violation Penalty D. Regalado
This proposal would prohibit tournaments from granting in advance the allowable two-pound addition if a wrestler competes on consecutive days. There has been no penalty for violation of this rule previously.
12. Transfer Bylaw Discussion and Update J. Cardoza
The Council will be updated on the transfer bylaws and will be provided at the meeting with the most recent data collected from each section on the number of applications processed and their outcome.
a. Summary Report of Transfer Bylaw
13. CIF Appeal Panel Process J. Cardoza
The Council will be updated on the CIF Appeal Panel process and will be provided at the meeting with the most recent data on the number of appeals, reasons for appeals, and the outcome of the appeals.
a. Appeals Hearings Data
14. Bylaw 502: Outside Teams Revision R. Spears
The Sac Joaquin Section is proposing a revision of this bylaw that would allow school districts to combine teams and still have the ability to be placed in a league. However, these teams could not win league championships nor could they continue on to section playoffs. Individuals could advance.
15. CIF Governance Task Force K. Wheeler/G. Smidderks
The task force will have met and information will be shared with the Council. CoChairs Smidderks and Wheeler made a sparkling presentation and provided the Council with an update of the work done by their committee over the past many months. Discussion and questions were to take place at the Saturday morning meeting.
C. Reports, Recommendations and Additional Items Presented As First Reading Items
Several committees and action teams may wish to report at this time. Also, this is a time where staff members may report on matters under their supervision and direction.
1. Calendar of Meetings, 2010-11 M. Henson
The Executive Committee has approved the calendar of meetings for the 2010-11 school year. It was presented for information only.
2. CIF Audit Report H. Daims
The 2008-09 Audit Report was presented for information only. President-Elect Heather Daims gave a very complete and informative report. The CIF was given a clean bill of health by the independent auditing team.
3. Committees
a. Executive Committee M. Henson
This committee intends to establish a timeline for governance implementation.
b. Presidents Advisory Council M. Henson
The governance task force report was a major topic of concern.
c. Legislative M. Ishida
(i.) AB 1025 (Conway): This bill has spun out of control; it appears as if, due to a two-thirds voting requirement, that implementation can take place no sooner than January of 2011.
(ii.) SB 4 (Romero): The question arises about how transfers under this bill will be dealt with.
d. Economic Viability/Marketing H. Daims
The committee reviewed last springs Boys Southern California Regional Volleyball and Track & Field meets; the Duckhorn building purchase (CIF Sacramento office); marketing report (Macys, sponsor survey, state and section contracts); 2009-10 revised budget and investment balances; and an updated financial procedures manual.
e. Commissioners Committee J. Crichlow
Jim was not present due to his having had a knee replacement.
4. Sports Advisory Committees (Cross Country/Track and Field, Basketball, Volleyball, and Wrestling). All of these committees will have met prior to the meeting.
a. CC/Track R. Alvarado
The 2009 State Meet was held at Woodward Park in Fresno. This years meet was on Saturday, November 28. Chip timing, with Nikes help, was used in this years meet and was very successful. (Each entrant was fitted with a computer chip that allowed tracking throughout a race.) An account of each of the ten races was provided.
b. Volleyball D. Miller
The tournament was described as being efficiently run and an account of each of the five division finals was provided.
c. Football R. Odom
An account of each of the five contests was provided and the coaches and cheerleader clinics were noted. These events were all considered as successful beyond what had been hoped. Total attendance for the two days was 21,098. The event will continue to be held at the Home Depot Center for the next three years.
d. Basketball R. Spears
Rick noted that this years event will be held at Rabobank Arena in Bakersfield.
e. Wrestling D. Regalado
The State Championship Meet will also take place at Rabobank Arena in Bakersfield.
Committees, action teams, staff, or sections may request that the Council consider an item, which is the subject of a report, as a first reading for later approval.
D. Discussion Items
This part of the agenda is scheduled to allow in-depth discussion of some items needed for policy development or for strategies needed for the future of high school athletics. These discussions may lead to the introduction of first reading items or action items at subsequent meetings.
The discussions may take place both Friday afternoon and Saturday morning. It is necessary that all Federated Council members be in attendance Saturday morning for these discussions as they my lead to policy development affecting all schools.
1. Governance Task Force: The Committee consists of 24 people representing all ten CIF sections and the State Office. In May 2008, Federated Council members were asked three questions:
a. What does the CIF and the Federated Council do well?
b. In what areas can the CIF/Federated Council improve?
c. What are the issues that need to be addressed by the CIF/Federated Council?
Working from these lists, the task force met in January, May, September, and November of 2009. They have discussed the purpose of their committee, the current structure of the CIF, reports from each section and allied organization, prioritizing issues, next step recommendations, weighted voting structure, and legislative issues. In addition, the state organizations in Arizona, Florida, Hawaii, Oregon, Nevada, New Mexico, New York, North Carolina, and Texas were queried about their demographics, governance, rules, finances, legislative issues, etc.
They have formed three sub-committees:
a. Transparency & Communication, Public Relations
b. Section Configuration and Size/Association vs. Federation
c. Standard Rules and Regulations
On this particular Saturday morning, Federated Council members were placed in a round-table arrangement and given questions from each sub-committee and asked to respond. The results of this activity will be revealed at the May Federated Council meeting to be held in Sacramento.
The State CIF conducts these governance sessions because of the requirement placed upon us by the California State Legislature when they authorized our organization as the body who conducts high school athletics.
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